Online Privacy Statement

Even if you do nothing more during your visit than browse through the website, read pages, or download information, please be aware that we automatically gather and store certain information about your visit; this information does not identify you personally.

All personal information collected is managed according to the British Columbia Freedom of Information and Protection of Privacy Act.

We are responsible for personal information under our control. We have designated individuals who are responsible for monitoring our ongoing compliance with the Privacy Principles noted below.

Informed Consent

The purposes, for which personal information is collected, will be identified by us at time of collection. Your consent is required for the collection, use and disclosure of personal information, subject to certain exceptions. Such exceptions are set out in the law.

What is Collected?

Personal information is collected as described below:

• The type of browser and operating system used to access the Surrey Police Board website;
• The date and time you access the Surrey Police Board website;
• The pages you visit on the Surrey Police Board Website; and
• If you are linked to the Surrey Police Board Website from another website, the address of that website.

Limiting Use, Disclosure and Retention

Your information may only be used or disclosed for the purposes for which it was collected, other purposes you consent to, or as required or permitted by law. It may only be kept for as long as is necessary to satisfy the purposes for which it was collected, or as required or permitted by law. The Surrey Police Board is subject to the Surrey Police Board Retention Schedule, which governs the retention and destruction of our records.

Links to Other Sites

The Surrey Police Board Website may contain links to other sites. We are not responsible for the content and privacy practices of other websites and encourages you to examine the privacy policy and disclaimer of each site and make your own decisions regarding the disclosure of your personal information to that site.

Individual Access

Upon written request, you will be informed of the existence, use and disclosure of your personal information and you will be given access to it, subject to certain exceptions, as permitted by law. You may also verify the accuracy and completeness of your information, and request that it be amended, if appropriate using the Surrey Police Board's Requests for Information page.

Social Media Collection Notice

The personal information you post to connect with the Surrey Police Board through social media sites may be collected by the Surrey Police Board for the purposes of engaging and consulting with you. Please be aware that the information you post on these sites is not under the Surrey Police Board's control and may be stored outside Canada on servers not belonging to the Surrey Police Board.

Be sure to read the site's Privacy Policy to determine its privacy practices. To protect your own privacy and the privacy of others, please do not include any personal information including phone numbers and email addresses in the body of your comment. Please do not share personal information about others, including pictures. If you have any questions about the collection of your personal information through social media sites, please contact webteam@surrey.ca.

Electronic Forms & Personal Information

If you choose to provide the Surrey Police Board with personal information in an email or by filling out an electronic form and submitting it through our Website, that information will be used to respond to your message and to assist us to provide you the requested information or service.

Website Contact Form Collection Notice

Personal information is collected by the Surrey Police Board for the purpose of responding to your request. Personal information is also collected by ReCAPTCHA, a Google service that collects the personal information of users when it is integrated into a Surrey Police Board website or form to protect against automated responses. The Surrey Police Board is collecting this information pursuant to s. 26 (c) of the Freedom of Information and Protection of Privacy Act. Questions about the collection, use and disclosure of information can be directed to the Privacy Manager, 13450-104 Ave, Surrey, BC V3T 1V8 604-591-4460. By submitting the contact form, you consent to your personal information being collected by Google and stored outside of Canada for security and verification purposes. Google reCAPTCHA is governed by the Google Privacy Policy and Terms of Use.

Privacy-Protective Web Analytics program

The Surrey Police Board uses third party services to analyze non-identifiable web traffic data with the purpose of improving the services we offer. The Surrey Police Board owns and stores the data that is generated on its secure web server. The collected data will not be shared with any other party for any other purpose.

The Surrey Police Board may collect the following information to assist us with improving the website:

• The pages accessed on our site and links you clicked on
• The date and time you visited the site
• If you use our advanced search tool, the search terms you used
• The referring site (if any) through which you arrived at this site
• Your operating system (e.g. Windows XP, Mac OS X)
• The type of web browser you use (e.g. Internet Explorer, Mozilla Firefox)
• May collect IP addresses

Our web analytics will also respect any "do not track" setting you might have set on your browser.

Our website may use session cookies which are stored in temporary memory and are not retained after you sign out or close the browser session.

Cookies

To make this site work properly, we sometimes place small data files called cookies on your device. Most websites do this. The pages of the Surrey Police Board website (www.SurreyPoliceBoard.ca) use a number of cookies. The purpose and nature of each cookie is explained below:

Font Size Purpose: to record your display preferences, such as contrast, colour settings or font size. These cookies are critical for the user experience and accessibility of the website. This cookie is a session-based and first party cookie.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or blocked these cookies, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally. These cookies are not used for any purpose other than those described here.

How to Control Cookies

You can control and/or delete cookies as you wish. You can delete all cookies that are on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit and some services and functionalities may not work.

How the Surrey Police Board Protects your Personal Information

The Surrey Police Board has safeguards in place to protect your personal information against such risks as unauthorized access, collection, use, disclosure or disposal.

Your information is protected using technical and administrative security measures to reduce the risks of loss, misuse, unauthorized access, disclosure and alteration. Some of the safeguards used are firewalls, intrusion detection, physical access controls to our data centre, and information access authorization controls.

Contact Us about our Web Policy

If you have any questions or concerns regarding the Surrey Police Board Online Privacy Statement, you can contact the Privacy Manager as follows:

Attention: Privacy Manager
13450 104 Avenue
Surrey, BC V3T 1V8

Telephone: 604-591-4460
Email: FOI@surreypoliceboard.ca